The fact that email has become one of the most important forms of communication in the Email Database corporate world is non-debatable. Right from the initial communication to sending quotes, invoices, etc. everything is done via emails. It can be easily said that the value of Email Database has become equivalent to what the validity of written documents were a few years ago. This makes it important to protect and store the emails properly. While sending and receiving emails are quick and time saving, there are several problems associated with this type of communication. With each employee receiving thousands of emails every month, it puts on a lot of pressure on the company Email Database servers. Moreover, looking for an email that was received or sent months or perhaps years ago can be a daunting task.
Apart from this, there is always the fear of deleting important emails either by mistake or purposefully. Due to all these reasons, most companies feel the need to have a Email Database system that can protect and store their company emails indefinitely. This is where email archiving comes into picture. What is Email Archiving? Email archiving is a Email Database process where the emails sent or received by every individual in a company is removed from the primary email database and stored in a secondary one. This can either be done manually or automatically, although most companies prefer automatic email archiving. In the later process, the emails are archived during the Email Database transportation stage and are saved either in a magnetic disk storage or a cloud based storage.
This are archived in the secondary email database, and Email Database these include not just the text content but also the attachments with every mail. These are also indexed so as to make it easier to search for them when the need arises. The emails are saved in Email Database read-only format so that the records are always available in their original state, and no one can make any changes to it.